Email
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The SurgiScheduler Calendar uses email notification so that all concerned are aware when a calendar event is added or changed. The email notification rules are detailed under Adding an event, Modifying an event, and Deleting an event. This covers configuration of the email addresses and the high level rules.

Email addresses are maintained as part of the User Detail. To see the User Detail select 'Administrative Functions' from the month view and then select 'Show user list' in the 'User attribute maintenance' section.

The list should look something like the following:

email_user_list

Names in the User column beginning with + are special and important. They are discussed below.

The main rule is simple: the contents of the Email column determine whether email is sent to that user and where it goes. If the entry is 'none' then no email is sent to this user under any circumstance. If the entry is other than 'none' the calendar will attempt to send email to the address in this column as called for by the email notification rules. (This entry also determines the 'From:' address in any email sent by a calendar user according to the email notification rules. For example, if a coordinator sets up a new event or changes the details of an event then the calendar sends mail to the calendar administrator using the 'From:' address found in the user detail for that coordinator.)

To set the contents of the email column select 'Administrative Functions' from the month view and then in the 'User attribute maintenance' section set the drop down list selection to the right of the 'Change' button to 'Email' and select 'Change'.

ready_to_change_email

Select the logon ID for the user you want to change the email for from the drop down. Enter the new email address. Select 'Change email'.

change_email

The User Detail Report will show the newly assigned email address.

email_user_list_after_change


Names in the User column beginning with + are special and important. You must set these appropriately to get the full advantage of the SurgiScheduler email notification system.

The special user names beginning with + are used as follows:

+admin-email. This is the administrator's email. In most cases when any calendar event is added or changed email is sent to this address. Emails to this address can be kept as a kind of time-stamped audit trail of calendar activity. Set this email address to 'none' if you do not wish any administrator email.

+admin-phone-mail. This is a second administrator's email The messages sent to this email address are short with not very much detail so that they will be useful on a email enabled cell phone as an alert of activity, but you can direct these emails to any address you choose. Whenever email is sent to the +admin-email it is also sent to the +admin-phone-mail. Set this email address to 'none' if you do not wish any second short form email.

+demo-email. This email will be used by a feature in a future release. For now leave the name in the user list and set the email to 'none'.

+from-admin-email. This sets the 'from:' address for all email sent out by the calendar administrator.